Effective Date: 28 March 2026

DocAI (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you use our mobile application DocAI: Scan & Manage Docs (the “App”).

If you do not agree with this Privacy Policy, please do not use the App.

1. Overview

DocAI is an AI-powered document application that allows users to:

• Scan physical documents
• View and manage files (PDF, DOC, XLS, PPT, images, etc.)
• Convert, edit, and organize documents
• Use AI-powered features such as text extraction, summarization, and document understanding

We are committed to ensuring that your data remains secure and handled responsibly.

2. Information We Collect

2.1 Information You Provide

We do not require account creation to use most features. However, we may collect:

• Feedback or support messages you send
• Email address (only if you contact us)

2.2 Files and Content (User Data)

The App may access and process:

• Documents (PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, TXT)
• Images (JPG, PNG, scanned images)
• Other supported file formats on your device

👉 Important:

• Your files are primarily processed locally on your device
• We do not upload or store your files on our servers unless explicitly required for a feature

2.3 AI Feature Data Processing

When using AI features (such as OCR, summarization, or extraction):

• Selected content may be processed securely
• Data may be sent to third-party AI services for processing (if applicable)

We ensure:

• Minimal data transfer
• No permanent storage of your documents on external servers

2.4 Automatically Collected Data

We may collect limited technical data such as:

• Device type and model
• Operating system version
• App version
• Crash logs and diagnostics
• Usage patterns (non-personal)

This helps us improve performance and stability.

2.5 Permissions We Use

The App may request the following permissions:

• Camera → To scan documents
• Storage / Files Access → To read, open, and manage files
• Internet Access → For AI features, updates, and ads
• Media Access → To access images and documents

We only request permissions necessary for core functionality.

3. How We Use Your Information

We use collected data to:

• Provide core app functionality
• Enable document scanning, viewing, and management
• Process AI-based features
• Improve app performance and user experience
• Fix bugs and crashes
• Respond to user inquiries

4. Data Storage & Security

• Most data is stored locally on your device
• We do not maintain centralized storage of your personal files
• Industry-standard security practices are used

We take reasonable measures to protect your data from:

• Unauthorized access
• Loss or misuse

5. Data Sharing

We do not sell your personal data.

We may share limited data with:

5.1 Service Providers

• Analytics tools (e.g., Firebase Analytics)
• Crash reporting (e.g., Firebase Crashlytics)
• AI service providers (for processing selected content)
• Advertising networks (if ads are enabled)

These providers process data only for functionality and improvement.

5.2 Legal Requirements

We may disclose information if required by law or to:

• Comply with legal obligations
• Protect user safety
• Prevent fraud or abuse

6. Third-Party Services

The App may use third-party services including:

• Google Play Services
• Firebase (Analytics, Crashlytics)
• Ad networks (e.g., AdMob)
• AI processing APIs

Each third party has its own privacy policy.

7. Advertising

If the App includes ads:

• Ads may be personalized or non-personalized
• Ad providers may collect device identifiers
• You can manage ad preferences through your device settings

8. Data Retention

• We do not store your personal files on our servers
• Any temporary data used for processing is deleted automatically
• Analytics data may be retained for performance improvement

9. Your Rights

Depending on your location, you may have rights to:

• Access your data
• Request deletion
• Restrict processing

Since most data is stored locally, you can:
👉 Delete data anytime by uninstalling the app or clearing storage

10. Children’s Privacy

The App is not intended for children under 13.
We do not knowingly collect personal data from children.

11. International Users

Your data may be processed in different countries depending on service providers.
We ensure reasonable safeguards are in place.

12. Changes to This Policy

We may update this Privacy Policy from time to time.
Changes will be reflected with an updated “Effective Date”.

13. Contact Us

If you have any questions or concerns, contact us at:

📧 contact@applyset.com

14. Consent

By using the App, you agree to this Privacy Policy.